You may already be familiar with the process of checking your incoming invoices against both purchase orders (PO) and goods received notes (GRN). Three-way matching can be an expensive and time consuming task often taking vital resource away from other productive tasks. Human error and delays in approving discrepancies also add to the stress and suppliers can become frustrated with receiving late payment.
Using ADS Capture for accounts payable significantly reduces the time spent processing AP invoices. The system automatically extracts, verifies and matches invoices to your data checking for duplicates and accounting errors. Documents with no PO or overspend can be quickly identified and sent to the relevant cost center manager for approval. The system is also able to put invoices on hold, automatically releasing them for processing once the goods have been received and receipted.
Invoices received in a foreign currency are processed, recognizing the suppliers currency and using your ERP’s currency exchange rate to automatically validate the invoice against PO and GRN information. General ledger (GL) information is provided to the cost center approver, making the decision process quick and easy. Approvals can be performed anywhere, either on the web or using the dedicated smart phone application.
Automates matching of payables to Goods Received Notes (GRNs) or Purchase Orders (POs) using your threshholds for review and acceptance or rejection.
Eliminates manual matching. No constant checking to see what GRNs have come in to match. Automates workflow with DocuWare approvals. Automatically updates SYSPRO General Ledger accounts and makes payables available for payment.
Applies your financial governance using configurable thresholds, rules, and review. Confirms foreign currency matching using the ERP’s currency exchange rates.
Seamless integration with DocuWare and other document management systems for approval workflow and document management integration.
Seamless integration with Syspro, Brightpearl, and other ERP/accounting systems for data sharing and full accounts payable process integration.